======================================================================== ============================= CEC'99 =============================== ======================================================================== ======== IMPORTANT INSTRUCTIONS FOR THE REVIEWING PROCESS ========= ======== READ THIS ! ========= ======================================================================== ======================================================================== Dear CEC'99 reviewer, Very soon, you will receive instructions on how to get electronically a set of papers for your review for CEC'99 (plus eventually some papers by snail-mail). Using the above Id and passwd, you will be able to either retrieve the papers on our Web site, or simply activate the mail program to send all papers to you. Please note that you can immediately request to receive the papers by snail mail if you fear you will not be able to print them out confortably. Together with this mail, you should receive two review forms by separate e-mails. As usual, one form is for comments for the author(s), the other one for comments for the technical chairs and program committee. However, you also can use the single - passwd protected - electronic review form at URL http://cambronne.polytechnique.fr/cgi-bin/CEC99/approve.cgi that can be filled more rapidly, and saved without errors in our database. A few points are worth emphasizing - though you might ignore most of them if you use the electronic form: 1- At the end of THIS mail, and on the electronic review form, you will find a statement that you should read and accept for EACH paper that you review. If you feel you cannot answer YES to all questions for a particular paper, please destroy that paper and advice us ASAP so we can reassign the paper. 2- Please fill carefully the descriptive parts of the Editor form (B.1 to B.3). This will help us building a coherent program. 3- For data processing purposes, it is very important that you complete the SUMMARY line in the COMMENTS FOR TECHNICAL CHAIRS form. Please be sure to replace each # in the summary line, i.e., a complete summary line looks like this SUMMARY: Reviewer: ## Paper: ### Rec: # Conf: # Rank: ## Out_of: ## before, and like this SUMMARY: Reviewer: 45 Paper: 125 Rec: 1 Conf: 1 Rank: 01 Out_of: 06 after completing the review. Make sure that there is at least one blank between the colon and the entry following the colon (as in the example above). The example line would mean that you are reviewer number 45 (you have received the reviewer number with the papers), the review is for paper no. 125 (this is noted on the copy of the paper), your recommendation is (1) strong accept, your confidence is (1) very high, and you rank the paper number 1 out of 6. Note that this line is generated automatically by the electronic form. 4- After completion of ALL your reviews, please name each review form according to the following rule: Name "23-125-A" means "comments for authors" of paper 125 by reviewer 23 Name "23-125-E" means "comments for editors" of paper 125 by reviewer 23 Name "23-007-A" means "comments for authors" of paper 007 by reviewer 23 Name "23-007-A" means "comments for authors" of paper 007 by reviewer 23 The reviewer number is the number listed at the beginning of this message. These file names are generated automatically by the electronic form. 5- We want to handle the reviewing process electronically, such that we ask you to submit all completed (2 for each paper) review forms by ftp. It is extremely important that you strictly follow the following instructions for submitting your reviews: ftp cambronne.polytechnique.fr /* ftp to Polytechnique machine */ Name: anonymous /* anonymous login */ Password: /* password is your E-mail address */ ftp> cd /pub/CEC99 /* CEC99 directory */ ftp> put /* or: mput */ ftp> bye /* for logout */ Please note: The "put" instruction transfers a single file. If you have all the files in one directory, you can also transfer them all by typing "mput *" The CEC99 dir is checked every minute, and all new files are immediately moved in a safe place out of the Web-ftp space. Of course, filling the electronic form suppresses that step!!! 6- WE WOULD LIKE THE REVIEWS FILLED (on the Web) OR RETURNED (by ftp according to the procedure explained above) BEFORE MARCH 5TH, 1999. DEADLINE !!!!!!!!!!! Thank you very much for your help in making CEC99 a success. Best regards, Zbyszek Michalewicz, Marc Schoenauer, Xin Yao and Ali Zalzala CEC'99 technical chairs ---------------------------------------------------------------------------- ------------------------- Reviewer statement ------------------------------- ---------------------------------------------------------------------------- ---- Reviewing a paper means a YES to all sentences below for that paper --- ---------------------------------------------------------------------------- - I have read this paper. - I am not, and have not been recently, at the same institution as any of the authors. - I am not reviewing more than one paper for this conference by this author. - I do not have an especially close relationship (or an antagonistic relationship) with the author(s). - This review is my own opinion and work and has not been delegated to anyone (specifically including students or subordinates). - I have not discussed my review of this paper with any other peer reviewer for this conference. - I will regard any new intellectual content of this paper as confidential and will not disclose or use it until such time as it gets published under the author's name or otherwise becomes publicly known.